Throwing a surprise party is never easy. You have to be able to organise everything without letting the cat out of the bag. Furthermore, you have to make sure that no one else lets it slip either. Of course, the process doesn’t need to be any more difficult than it already is. You can make it a lot easier if you’re properly organised and plan carefully.
Here are some tips that will help you to pull off a smooth and fun party:
Have a Party Committee
If you’re thinking of doing it all on your own, don’t. There is too much to do and one person doing it all is a recipe for disaster. One way to make sure that everything goes off smoothly is to gather a group of friends to make all the plans. Then delegate tasks to the people who have the skills or contacts to best take care of them.
Buy Gifts and Supplies Early
Don’t forget your pressies! In all the running around, you may just forget to have something to gift the ‘surprise’. It doesn’t need to be something big since your real present is the party, but it would be nice to give them something to remember you. You could make the gift too, like a photo album of times you shared. Make sure to look for nice birthday cards Australia. You can write a heartfelt message inside.
Have the Party Before the Birthday
Never have a surprise party on an actual day. This is a dead giveaway. The best time to hold the party is some time before the date. Having it after would look too much like you all forgot and then tried to make up for it later. You could even use a ruse like checking out a venue for the birthday boy or girl to host their own party on their day. When they arrive there, they will find that there is a surprise party already planned for them.
Don’t Invite Everyone
If you are unsure if the person will actually like being surprised, it is best to keep the party small. Limit guests to the closest friends and family. This way you’ll be able to avoid any awkwardness or upsets when the day rolls around.
Decide the Dress Code
The first thing you should check is where the guest of honour is going to be arriving from. Don’t plan the party for after their workout or yoga lesson, because that will be awkward for everyone. If you know they’ll be coming in casual wear, then make sure the guests are told to dress casually too. If you’re all dressed up in gowns and suits, then your honouree is going to feel out of place at their own party.
Make Setting Up Simple
You don’t need to have ornate decorations and any major setups if you know your time is limited. For instance, setting up at the honouree’s house while they’re picking their kids up from school is a bad idea. You won’t have time for any real decorating or prepping, and you certainly won’t have time to deal with any hiccups. Make the party setup as simple as possible to avoid being unprepared when the guest of honour arrives.
If you want to have a big bash, you’ll need a place where you can start prepping days before the actual event. This way you will have plenty of time to deal with messes.
Lastly, make sure that you invite the other guests at least an hour before the guest of honour is expected. Most importantly, make sure cars are not parked right in front of the venue, because that will make it all too obvious. These tips should ease the whole planning process and make the surprise easier to pull off.